Jobs: Administrative Assistant

Schedule: Full time

Pay: $32,000 starting with full benefits

World Ocean School is seeking a full-time Administrative Assistant at our Boston office to support day to day operations of the organization, as well as the Executive Director and the staff. 

Skills & Qualifications
  • A minimum of an undergraduate or equivalent degree
  • Excellent interpersonal communication skills, both oral and written
  • An ability, grace, and sophistication to interact with colleagues, donors, and clients of all levels and backgrounds
  • Excellent organizational skills
  • Attention to detail
  • Technologically savvy and confident, computer literate
  • Energetic, flexible, and able to work in a dynamic environment
  • Multi-tasking ability and hands-on attention to projects as well as ability to meet deadlines
  • Commitment to execution and follow through
  • Comfortable working alone as well as being an active member of a team
  • Mature well-grounded sense of personal ethics, evident in the individual’s integrity, fairness, and openness—upholding the highest standards in public and personal relations
  • Capable of representing the World Ocean School favorably
Responsibilities:
  • • Answering phone and email inquiries, processing mail
  • • Fielding details for fee-for-service events and activities aboard Roseway
  • • Customer support for voyage passengers and charters clients
  • • Answer/re-direct web site email inquiries
  • • Assist with Board communications and support
  • • Manage, maintain and update the Donor Perfect database
  • • Manage website, make corrections and updates
  • • Desktop publishing work for fliers, newsletters, etc.
  • • Monthly E-blast coordination and execution
  • • Order boat supplies
  • • Regular updates on social media
  • • Support with merchandise inventories and ordering
  • • Process and enter all contributions, send thank you letters, and maintain the Friends of Roseway
  • • Assist in maintaining and expanding funding sources from individuals, events, foundations, and businesses.
  • • Assist in coordinating, implementing and maintaining the annual giving campaign
  • • Assist in planning and executing events, including charters and day sails
  • • Interface between administration and boat operations
  • • Assist in the administrative aspects of Roseway’s operations (securing dockage, customs clearances, drug testing)
  • • Coordinate the recruitment and employment of crew members
  • • Assist in the administrative aspects of keeping current Roseway’s inspections, licenses, and safety equipment in keeping the vessel compliant with U.S. Coast Guard requirements